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Bulk machines

Updated over a week ago

Bulk machines dispense products that are sold in portions rather than as individual units.

Examples include sweets, candy, gumballs, and nuts.

Overview

Bulk products are not sold as one unit per vend.

Instead, each vend dispenses a portion, making it impossible to track exact unit quantities sold or remaining.

As a result:

  • Individual item inventory inside the machine is not tracked

  • Only warehouse inventory is tracked

How Tracking Works

For bulk machines, VendSoft tracks:

  • Cash Collected

  • Filled Quantity (entered when you download a Trip in the VendSoft mobile app → Enter Trip Results screen)

The system does not track:

  • Inventory inside the machine

  • Last Count values

The filled quantity is assumed to be sold immediately and is reflected as sold in reports.

Planogram Setup

On the Planogram tab, you define:

  • Machine canisters

  • The product assigned to each canister

Add Canister

Click Add Canister and enter the following:

  • Product (Required)

    Select a product from the dropdown (searchable by code or name)

  • Canister (Required)

    Enter a canister code to differentiate canisters

    By default, the system generates sequential numbering

  • Max Capacity (Required)

    Maximum quantity the canister can hold

    Enter 0 if no limit is required

  • Vend Price (Optional)

    Selling price of the product

    Can vary per machine

Edit Canister

To edit a canister:

  1. Click the row in the Planogram grid

  2. Make changes

  3. Click Save

Delete Canister

To delete a canister:

  1. Select the row in the Planogram grid

  2. Click Delete

Learn More

For more details, see the article:

How to manage Bulk inventory

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