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Enter trip results

After servicing machines, you need to enter the collected data into the system.

Access Enter Trip Results

  1. Go to the Trips screen

  2. Select a trip

  3. Click Enter Results

This step is only required if you are using paper-based data entry.

If you use the VendSoft mobile app, simply click Upload Trip and the data will be transferred automatically.

Screen Overview

The Enter Trip Results screen has three sections:

  • List of Machines

  • Machine Header

  • Machine Details

List of Machines

This section shows all machines included in the trip:

  • Machine — code and name

  • Type — machine type

  • Location — location name

  • Cash Collected — auto-updated from header

  • Credit Card — auto-updated from header

  • Expected — calculated based on entered data

  • Money Bag — auto-updated from header

  • Comments — notes from the driver

Select a machine to view and edit its details.

Machine Header

Enter general data for the selected machine:

  • Cash Collected

  • Added Coins

  • Credit Card Sales (if enabled)

  • Vend Meter (if enabled)

  • Cash Meter (if enabled)

  • Comments

Previous meter readings (value and date) are displayed when available.

Machine Details

The data in this section depends on the machine type.

Soda Machines

(Also applies to: Soda, Snack, Soda/Snack, Juice, Cigarette, Honor Box, Toy Capsule)

For each selection, you will see:

  • Product

  • Last Count (last fill level)

  • Price

Enter:

  • Current Count — items on arrival

  • Filled — quantity added

The system calculates:

  • Sold = Last Count − Current Count

  • New Count = Current Count + Filled

  • Cash = Sold × Price

Shortcut

If filling to full capacity:

  • Enter only Filled

The system will auto-calculate:

  • Sold = Filled

  • Current Count = Last Count − Filled

Advanced Editing

Click the Edit icon to enter detailed data:

  • Current Count: Enter the number of items on arrival,

    • Current Count (includes bad and emptied items)

    • Bad (discarded) — removed from inventory

    • Emptied (returns) — returned to warehouse

    • Net Remaining = Current Count − Bad − Emptied

    • Sold = Last Count − Current Count

    • Filled

    • Replacement Product (optional)

    • New Price (optional)

    • New Count = Net Remaining + Filled

    After saving, the system updates inventory and machine configuration.

Example: change product in selection 2

This is the proper way to replace a product in the machine or to alter the product's vend price.

When you save the trip, the system will update the machine's configuration with the new products and prices.

Cash Up Front Machines

For each selection:

  • Enter Sold

Bulk Machines

For each canister:

  • Enter Filled Quantity

Coffee Machines

Two tabs are available:

Ingredients

  • Enter Filled quantities (inventory tracked)

Drinks

  • Enter New Meter Reading

The system calculates:

  • Sold = New Meter Reading − Old Meter Reading

You can manually adjust Sold if needed.

  • Amount Expected = sum of (Sold × Vend Price)

If this is the first trip, Old Meter Reading will be empty, so Sold must be entered manually.

If this is the first trip for the machine, the field Old Meter Reading will be empty, so the value for the field Sold will not be calculated automatically. You can enter it manually if you have this information.

Next Steps

After entering all data:

  1. Click Save

The trip status will change to Posted.

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