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Soda and snack

Machine Types With Countable Products

Updated over a week ago

Machine Types with Countable Products

These are machine types for products that can be counted:

  • Soda

  • Snack

  • Soda/Snack

  • Juice

  • Cigarette

  • Honor Box

  • Toy Capsule

Overview

For these machine types, the system tracks inventory inside the machines, not only in the warehouse.

This is done using Last Count (Last Fill Level) for each selection (column), which represents the number of items in the machine after the last visit.

The system uses this value to calculate sold quantities on the next visit.

Sales Predictions (for machines without telemetry)

Based on sales history, the system calculates Sales Per Day (SPD) for each product.

This value is used to:

  • Estimate product demand

  • Predict quantities needed for restocking

Planogram Setup

On the Planogram tab, you define:

  • Machine selections (columns)

  • The product assigned to each selection

Use the available buttons to:

  • Add

  • Edit

  • Delete selections

Add Column

Click Add Column and enter the following:

  • Product (Required)

    Select a product from the dropdown (searchable by code or name)

  • Column (Required)

    The column label (e.g., A1, 10), matching the physical machine selection

  • Max Capacity (Mandatory)

    Maximum number of items that fit in the column

    Enter 0 if no limit is required

  • Vend Price (Optional)

    Selling price of the product

    Can vary per machine

  • Last Count (Optional)

    Number of items in the column after the last refill

    Used to calculate future sales

Last Count Scenarios

Scenario 1: New Machine

If the machine has not yet been installed:

  • Leave Last Count empty

Scenario 2: Existing Machine

Option A: You know the last fill levels

  • Enter the values in Last Count

Result:

  • Inventory in machines is updated

  • Total in-stock quantity is recalculated

Option B: You do not know the last fill levels

  • Leave Last Count empty

  • Create a trip in the VendSoft mobile app and record:

    • Current Count (inventory on arrival)

    • Filled Quantity (items added)

Note:

  • The system will not calculate sales for the first trip

  • This may cause differences between expected and collected cash

  • It is recommended to start tracking Cash Collected from the next trip

Important

  • Enter Last Count manually only during initial setup

  • After the first trip, avoid editing it manually

  • The system will update it automatically going forward and you need to use the VendSoft mobile app during restocking

Edit Column

To edit a column:

  1. Click the row in the Planogram grid

  2. Make changes

  3. Click Save

Delete Column

To delete a column:

  1. Select the row in the Planogram grid

  2. Click Delete

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