The Inventory screen is where you can view and manage all products in your system.
It displays a grid with product details, current stock levels, and additional information.
Inventory Table
The Inventory grid includes the following columns:
General Information
Code
Product code
Name
Product name
Type
Product type
VendSoft includes four predefined types:
Beverage
Food
Hot Drink
Ingredient
You can also create custom product types (see Create Product Type).
Packaging
Units per Case
Number of single units in one case
Stock Levels
Reorder Point
Warehouse stock level at which you should consider reordering
(see Inventory to Reorder report)
Total In-Stock
Total quantity across warehouse and machines
In Warehouse
Quantity available in the warehouse
In Machines
Quantity currently in machines
Cost
Last Cost
Last purchase cost per unit
Average Cost
Used to calculate COGS (Cost of Goods Sold)
(used in Profit & Loss and Sales by Product reports)
Status
Status
Product status: Active or Inactive
If a product is Inactive:
It remains visible in the Inventory grid
It is not available when:
Creating purchases
Configuring machines
It is excluded from inventory-related reports:
Inventory Valuation
Inventory to Reorder
Inactive products are shown in grey.
Additional Details
Barcode
Product barcode